Collection Management Policy

Statement of purpose

The purpose of this policy is to articulate the procedures followed and criteria applied in the selection of materials to be included in the Library collection.

Aims and objectives

  • Provide essential information resources and services for the planning and implementation of the school’s teaching and learning programmes
  • Provide recreational reading resources that meet the needs of all users
  • Provide a central buying station for all resources required across the campus, so that all orders for resources will be placed through the Library

Responsibility of the Library

  • Provide resources that will enrich and support the school’s teaching and learning requirements, taking into consideration the varied interests, abilities and maturity levels of its users
  • Provide resources that will stimulate intellectual growth, knowledge and literary appreciation and support the development of lifelong, independent learners
  • Provide resources which are selected according to the principles of intellectual freedom and provide students with access to information offering a variety of viewpoints on contemporary issues
  • Educate Scotch users about responsible digital citizenship
  • Provide resources representative of the many religious, ethnic and cultural groups and their contribution to Australian society
  • Provide a range of formats that address differentiated learning styles
  • Assist staff in their teaching roles by providing current resources and materials for professional development


The Library aims to support the needs of students, teachers and all other College staff.

General collection principles

  • All students have the right to access material from the library collection suited to their ability level
  • The collection should reflect the current teaching and learning requirements
  • A range of formats should be available to address different learning styles
  • Resources should be current, authoritative, attractive and well-presented
  • Provide a wide selection of resources that represent different viewpoints


  • Resources should encompass a variety of formats to suit varied learning purposes and styles, including:
  • Print resources - books, periodicals, newspapers
  • Digital resources - internet access, on-line databases, DVDs, audio CDs, on-line video delivery service (E.g. Clickview) free to air and pay TV programs, EBooks, Emagazines, and digital periodical database

Responsibility for selection

Members of the College community may contribute to the selection of library resources; however the responsibility for coordinating selection and making purchasing decisions rests with the Head of the Library and delegated Librarians.

Criteria for selection

Materials for purchase are considered on the basis of:


  • Qualified and/or experienced author
  • Reputable sources of information
  • Recognised publisher/producer

Physical format and technical quality

  • Quality materials
  • Sturdy construction
  • Attractive presentation and clear reproduction

Arrangement of material

  • Content is easily accessible
  • Instructions and support materials are adequate, clear, comprehensive and effective


Content, language, symbols and concepts are at a suitable level for the intended audience.


  • Value for money
  • May be used across a number of curriculum areas and levels


The most suitable medium to present the subject matter.


Ensure resources provide current information.

Controversial material

Consider any controversial content and/or issues

Selection aids

  • Professional review journals:
  • E.g. Viewpoint, Australian Book Review, Magpies, Reading Time, Books and publishing, Australian Library Journal, Good Reading
  • Suggestions from staff, students and the wider school community
  • Publishers catalogues and bookseller newsletters
  • Education and technology journals


Will be accepted on the condition that they are subject to the same selection criteria as new resources.

Lost Items

Lost items will be replaced if they still meet the selection criteria.


  • All materials acquired should meet the aforementioned selection criteria, using a number of the suggested selection aids.
  • All acquisitions are dependent on the availability of adequate funds from the annual budget, either through the library or specific subject areas. Other funds may be available through the support of the Library Auxiliary or special bequests. 
  • Expenditure will reflect areas of teaching and learning needs, and be in response to budget planning with subject heads, specialist teachers and other stakeholders.
  • Acquisition will include a variety of formats. If choices are to be made, for example between electronic and print resources, materials will be selected on the basis of current technology trends, need, immediacy of supply, cost comparison/accessibility.
  • All resources are purchased and catalogued by the library


Regular and ongoing evaluation of the library collection is essential for a number of reasons. These include:

  • To identify areas where new resources are required to support teaching and learning programmes
  • To identify areas of strength and weakness within the collection
  • To ensure the collection remains in good physical condition


Items will be removed from the collection on the basis of:

  • Physical condition - torn, unattractive, defaced, damaged beyond repair, yellowing pages
  • Content and form - inaccurate, misleading, out-of-date, obsolete
  • Pattern of use - declining due to changing interests or teaching and learning needs
  • Items weeded from the collection due to their physical deterioration will be replaced if they still meet the selection criteria.
  • Staff will be expected to aid in the weeding process by reviewing sections of the library relevant to their subject areas.
  • A designated member of the Library staff will oversee the total weeding process.

Disputed materials

  • While all care will be taken in the selection of resources, it is recognised that material may on occasion be viewed by a member of the College community as controversial or undesirable.
  • In the case of challenged material, the complainant will be required to complete a form outlining the nature of the objection. 
  • This information will be reviewed by the Head of the Library.

Access to other Information Resources

  • If information is not available from the Library collection endeavours will be made to procure it from other sources.
  • The Library can provide an Inter Library Loan service through the National Library of Australia.